Structured Payment Processing Schedule

Structured Payment Processing Schedule

Program Deadlines

All programs must submit paperwork by the following deadlines:

•    Tuesday Check Run:  Paperwork due at 2:00 pm on Monday for review.  A final, solid deadline of 10:00 am on Tuesday would be implemented in order ensure that checks would be available at 1:00 pm.  Any incomplete paperwork would be forwarded to the following review process.  Each request must be time/date stamped at the A.P. office, and must fall within the 10:00 am deadline.
•    Thursday Check Run:  Paperwork due at 2:00 pm on Wednesday for review.  A final, solid deadline of 10:00 am on Thursday would be implemented in order to ensure that checks would be available at 1:00 pm.  Any incomplete paperwork would be forwarded to the following review process. .  Each request must be time/date stamped at the A.P. office, and must fall within the 10:00 am deadline.

 

Grants Program/ABC Grant Deadlines:  All grants will be processed daily.  All paperwork for grants to be issued will be due by 4:45 pm for processing by 1:00 pm the following day.  Since emergencies do arise, we would allow additional requests on the same day of processing, but would require a final solid deadline of 10:00 am in order to be processed by 1:00 pm that day.  All other emergencies arising after the 10:00 am deadline should be kept to a minimum, and handled on a very limited basis.  Also, these emergency situations should be limited to life flight and medical emergencies.  Please note that the program deadlines apply to all requisitions related to all non-grant related activities, such as invoice payments, office supplies, etc.

Please note that programs requiring unknown emergency check processing services, such as emergency client transports would be processed during the grant-related deadlines.  These requests are very important, and would be handled as a special circumstance.  Paperwork will be due by 10:00 am on the same day of processing, or earlier if available.  Mileage checks will be processed on weeks opposite of payroll in order to minimize the effects on cash flow.